Questionnaire Automation
Answer security questionnaires in minutes, not weeks.
AI-powered security questionnaire response engine. Upload or paste any questionnaire format — PDF, Excel, web form — and ASK generates draft responses from your compliance knowledge base. Human review ensures accuracy. Your response library grows with every questionnaire answered.
What you get
Multi-Format Questionnaire Parsing
Upload questionnaires in any format — PDF, Excel, CSV, Word, or paste from web forms. The parser extracts individual questions, preserves structure and numbering, and handles nested question hierarchies. SIG, CAIQ, VSAQ, and custom formats are all supported without manual reformatting.
AI-Generated Draft Responses
ASK (powered by Mistral AI, EU-sovereign) generates draft responses for each question by matching against your compliance knowledge base, existing policies, control implementations, and previously approved responses. Each draft includes a confidence score indicating how well the response matches the question.
Knowledge Base Matching
The response engine builds a growing knowledge base from your policies, control narratives, evidence artefacts, and previously approved questionnaire responses. Semantic search using 1024-dimensional embeddings matches incoming questions to the most relevant existing content, even when questions are phrased differently across questionnaires.
Human-in-the-Loop Review
Every AI-generated response is flagged for human review before finalisation. Reviewers see the draft response, confidence score, source references, and can accept, modify, or reject each answer. Approved responses are fed back into the knowledge base to improve future accuracy.
Response Library with Versioning
Approved responses are stored in a versioned library indexed by topic, framework, and question category. When your encryption standards change or a new certification is achieved, responses are updated centrally and all future questionnaires reference the current version automatically.
Bulk Questionnaire Processing
Process multiple questionnaires simultaneously during high-volume periods like annual vendor review cycles. Queue management ensures efficient processing while maintaining response quality. Progress tracking shows completion status across all active questionnaires.
How it works
Upload Questionnaire
Upload the questionnaire in any supported format or paste questions directly. The parser extracts and structures all questions, identifies the questionnaire type (SIG, CAIQ, custom), and prepares them for AI response generation.
AI Drafts Responses
ASK generates draft responses for each question by searching your knowledge base, policies, and previously approved answers. Each response includes confidence scoring and source references so reviewers can verify accuracy quickly.
Human Review
Compliance team members review AI-generated drafts, accepting high-confidence responses and refining lower-confidence ones. Reviewers can edit responses, add context, and flag questions that require SME input. The review interface highlights which responses are new vs. reused from the knowledge base.
Export & Send
Export completed questionnaire responses in the original format — Excel, PDF, or Word. Responses are formatted to match the questionnaire structure, ready to send directly to the requesting party. A copy is archived in the response library for future reference.
Built for your team
RFP Response Acceleration
A sales engineer receives a 200-question security questionnaire from a prospect with a 5-day turnaround requirement. They upload the Excel file to FortisEU, and ASK drafts responses for 85% of questions with high confidence in under 10 minutes. The sales engineer reviews and refines the remaining 15%, completing the entire questionnaire in 2 hours instead of 2 weeks.
Vendor Assessment Response
When the compliance officer receives assessment questionnaires from customers conducting their own vendor due diligence, they process them through the questionnaire automation engine. Recurring questions about encryption standards, incident response procedures, and data residency receive consistent, pre-approved answers. The compliance officer focuses their time only on novel questions specific to the customer relationship.
Procurement Process Support
The CISO uses questionnaire analytics to understand which security topics prospects care about most. If 70% of questionnaires ask about data residency and 60% ask about incident response timelines, the CISO knows where to invest in stronger controls and clearer documentation. The knowledge base becomes a strategic asset that reveals market security expectations.
Supports your compliance stack
Common questions
How accurate are the AI-generated responses?
AI-generated responses achieve 85-92% accuracy on established question patterns where your knowledge base has relevant content. Every response includes a confidence score: high-confidence responses (above 85%) typically require only quick review, while lower-confidence responses are flagged for more careful human attention. Accuracy improves over time as reviewed and approved responses are fed back into the knowledge base. FortisEU never submits AI responses without human review — the human-in-the-loop step is mandatory.
What questionnaire formats are supported?
FortisEU supports all common questionnaire formats: Excel/XLSX (the most common format for SIG and custom questionnaires), PDF (parsed using AI-powered document understanding), CSV, Word/DOCX, and direct text paste for web-form questionnaires. The parser handles standard frameworks including SIG Lite, SIG Full, CAIQ v4, VSAQ, and custom formats. For non-standard layouts, the parser can be guided with minimal configuration to identify question fields, numbering schemes, and response areas.
How does the knowledge base grow over time?
The knowledge base grows automatically from three sources: approved questionnaire responses (each time you review and approve a response, it becomes a reference for future questions), compliance policies and control narratives maintained in FortisEU, and evidence artefacts collected by the evidence management module. After processing 10-15 questionnaires, the knowledge base typically covers 80-90% of common security questions. The semantic matching engine handles question variations, so a question about 'data encryption at rest' matches existing responses about 'encryption of stored data' without exact keyword matching.
Can responses be customised per recipient?
Yes. While the knowledge base provides baseline responses, each questionnaire instance can be customised for the specific recipient. You might provide more technical detail for a prospect's security team or more business-oriented language for a procurement team. Customised responses are tagged with the recipient context so similar future questionnaires can leverage the tailored language. Response templates can be created for recurring customer types or industries.
How much time does questionnaire automation actually save?
Based on customer data, FortisEU reduces average questionnaire completion time from 2-3 weeks to 2-4 hours — an 85-95% reduction. The savings compound as your knowledge base grows: the first questionnaire might achieve 60% auto-response coverage, but by the tenth questionnaire, coverage typically reaches 85-90%. For organisations handling 50+ security questionnaires per year, this translates to recovering approximately 1,000-1,500 hours of compliance and engineering team time annually.
See Questionnaire Automation in Action
Create an account and explore the platform, or talk to our team about enterprise deployment.